Executive Assistant (m/w/d) to the Managing Director

As the Executive Assistant (m/w/d) to the Managing Director for the Central European region you are responsible to assist in every day to day mission! You will be the “go-to” person to facilitate communication and solutions for the 3DS executives, teams and customers.

Role Description & Responsibilities

• Calendar and time management for the Managing Director is part of your daily activities, including organization of internal and external meetings, travel arrangements and creation of related expense reports
• You support your manager in internal and external communication channels, including monitoring email inboxes and Outlook calendars, as well as communicating with customers, partners, and executive offices within our global organization
• You are supporting and managing the preparation of high impact presentations (e.g. for sales activities) and are involved content wise
• You are actively organizing and/or supporting internal and external events, including the creation of related eProcurement orders and management of invitation processes
• You are anticipating arising topics and stay organized in an exciting environment
• You manage the interface between the managing director and the board members (with headquarters in France), steering communication and internal processes within the organization and among the local team of assistants
• By facilitating interactions within our organization as well as with other organizations you are ensuring a high quality of execution and service

 

Qualifications

• Professional training as Assistant or comparable bachelor’s degree
• 8 years + of experience in a complex Sales environment / IT preferred
• Proactive personality, out of the box mentality, time discipline, empathy and high performance demands
• Ability to build relationships one-to-one and within teams and other organizations
• Understand priorities and manage completion of multiple requests from different sources
• Competent in expense reporting procedures, international conversions, and the ability to adhere to travel policies
• Project poise under pressure, especially during sales closing periods
• Fluent in German and English, French is a plus
• Ready to travel inside Germany

 

What's in it for you

• A high level of responsibility in a complex environment and the opportunity to build knowledge and networks
• Dynamic, flexible and team-oriented working atmosphere
• Attractive income in line with the market,employer-financed pension provision
• Flexible working hours and hybrid working model, 30 days of paid vacation and an extensive benefits package
• Various trainings and career development programs
  Have we sparked your interest? Then apply today and send us your detailed application documents!