Chief of Staff to the CEO (m/f/d)

Chief of Staff to the CEO (m/f/d) | Fulltime | Stuttgart or Berlin | Hybrid

Who We Are

vialytics is revolutionizing how cities manage road infrastructure. Our AI-powered road management system, combining intelligent software with a simple smartphone, enables municipalities to detect road damage, prioritize maintenance, and make smarter infrastructure decisions.

Founded in 2018, we have rapidly scaled across Europe and the U.S. , supporting 1000+ municipalities in 7 countries .

We're now entering the next phase of growth:

• accelerating our international expansion

• taking our product to the next level

• building an organization that truly scales

The opportunities ahead are significant - realizing them will require exceptional execution, alignment and leadership.

That's exactly where you come in.

About the role

This is not your typical Chief of Staff role. This is a high-leverage role focused on turning strategy into execution. You are the person the CEO turns to when a topic is business-critical, cross-functional and requires a single owner to drive it forward. You bring structure to complexity, alignment to competing priorities and accountability to execution. Your success is measured by the speed and quality with which the company makes decisions and delivers results. For the right person, this role provides a unique opportunity to grow into broader leadership responsibility and shape the future of the company.

Your Mandate

You operate with the explicit mandate of the CEO. In practice, this means:

• You can challenge priorities, assumptions and decisions across all functions

• You can bring the right stakeholders together and drive decisions to closure

• You can define ownership, timelines and follow-up mechanisms for company-critical initiatives

• You can hold leaders accountable for commitments and agreed outcomes

• You can escalate unresolved issues directly to the CEO when necessary

You do not manage individual functions or replace their leaders.

The Chief of Staff does not lead through hierarchy. The Chief of Staff leads through mandate, alignment and execution.

Priorities set by the Chief of Staff are to be treated with the same level of importance and urgency as if they came directly from the CEO.

Your Key Responsibilities

You work directly with the CEO on the company’s most important priorities. Your focus: Execution.

In particular, you will drive:

• Strategic Clarity : Translate company strategy into clear priorities, ownership and measurable outcomes.

• Decision Velocity : Build and run an operating system that enables fast, high-quality decisions and execution across the company.

• C-Level Alignment & Accountability : Align the leadership team around shared priorities, drive accountability and resolve cross-functional conflicts before they become bottlenecks.

• Cross-Functional Execution : Lead initiatives that do not clearly belong to a single function and ensure critical company priorities are executed across Product, GTM and Operations.

• AI Transformation : Lead the execution of vialytics' AI transformation and ensure AI initiatives create measurable business impact.

• Company Operating System : Design and continuously improve the management processes, operating cadences, decision frameworks and transparency mechanisms that enable the company to scale.

• CEO Leverage : Take ownership of critical company-wide initiatives, drive decisions to closure and remove the CEO as a bottleneck for execution.

You translate priorities into concrete initiatives, create clarity around ownership, and drive critical initiatives to completion - with clear backing from the CEO.

We would be the perfect match if you

• Bring 7+ years of experience in high-growth SaaS, tech or scale-up environments, ideally in Series B+ companies

• Have worked closely with founders, CEOs or executive teams in roles such as Chief of Staff, Founder’s Associate, Strategy & Operations, Business Operations or top-tier consulting

• Have successfully led complex cross-functional initiatives with measurable business impact

• Have built or scaled company-wide operating systems, such as OKRs, planning processes, executive reviews or management cadences

• Are able to create alignment, drive accountability and influence senior stakeholders without relying on formal authority

• Combine strategic thinking with exceptional execution and a strong bias for action

• Thrive in fast-paced, high-growth environments with ambiguity, change and ambitious goals

• Communicate clearly, directly and credibly with stakeholders at all levels

• Speak and write English fluently (German is a plus)

Your Hiring Journey

1. Kick Off Chat (45 min -1h)

Friendly virtual chat with People & Culture and the Hiring Manager to explore the role, your experience, and our culture.

2. Expert Interview : Case Study (1h30)

Meet key stakeholders Patrick (CEO) and Oli (CFO) together with P&C and present a practical business case to demonstrate your strategic thinking and execution skills.

3. Onsite - Meeting in Stuttgart

An opportunity to meet the C-Level Team virtually or in person.

What We Offer:

• Competitive compensation : Salary reflecting your experience and impact

• Top-tier equipment & tools : MacBook, iPhone, AirPods, plus access to modern SaaS tools and platforms

• A dynamic and international scale-up environment : Flat hierarchies, fast decision-making, and real ownership from day one

• Flexible working options : Hybrid setup in Germany with flexibility and occasional travel

• Learning & wellbeing benefits : €1500 annual training budget, EGYM Wellpass, FutureBens, and more

• Offsites & events : Regular company gatherings and team meetups

vialytics provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Please be aware of phishing scams : vialytics never charges any fees for applications, resume reviews, interviews, or training processes. Official communication from our recruiting team will only come through:

• our recruiting platform Teamtailor,

• verified LinkedIn profiles of vialytics recruiters, or

• email addresses ending in @ vialytics.de , @ vialytics.fr , or @ vialytics.com